Calibrating Your Scanner (Example)
 Show Me

To calibrate your scanner:

1.	Cut or fold a blank, white piece of paper so that it is 9 inches (22.9 cm) wide and at least 6 inches (15.2 cm) long.

2.	 Click the Settings button on the Command Bar.

The Scan Settings preferences appear.

3.	Click the Scanner Setup tab.

The Scanner Setup preferences appear.

4.	Click the Calibration button.

A message appears asking you to insert the calibration sheet.

5.	Insert the 9-inch (22.9 cm) edge of the paper into the scanner.

The scanner scans the calibration sheet. A message appears telling you that calibration has been successful.

NOTE

A calibration sheet comes with PaperPort and should be in the PaperPort box.


Changing the Scan Modes (Example)
 Show Me

To select your scan settings:

1.	Click the Settings button on the Command Bar.

The Scan Settings appear.

2.	Select the option you want in the Scan Page For section.

For example, if you are scanning a business card, select Filing Business Cards.

3.	Click OK to close the dialog box.


Scanning a Business Card (Example)
 Show Me

To scan a business card:

1.	Move the paper return on the scanner toward you until the straight-dashed arrow on top of the scanner is aligned with the arrow.

2.	Press the button on the scanner.

The Scan Settings appear.

3.	Select the Filing Business Cards option in the Scan Page For section.

4.	Insert the business card, face up, into the front slot of the scanner, near the center of the slot.

5.	If you have the CardScan software installed, select the business card on the PaperPort Desktop, and drop it on the CardScan link icon.


About Scan Settings
 Related Topics

About Scan Settings

Selecting the proper scan settings before scanning provides the best results for a scanned image.

PaperPort has predefined scan settings that work best for most common scans. For example, if you plan to fax an item, select the Faxing, Filing, or Copying scan setting. If you want to customize your own settings, such as bit depth and resolution, you can select the Custom option.

NOTE

Depending on which scanner you are using, all of the scan settings in the following list may not appear in the PaperPort Scan Settings dialog box.

Faxing, Filing, or Copying

Use to Scan: Newspaper and magazine articles, receipts, forms, and other text items.

Bit Depth: 1 Bit (black and white)

Resolution: 200 dpi

Description: Provides the fastest scan time and smallest file size. PaperPort's default setting. This is the best setting if you want to fax, file, or copy the scanned item.

Editing Text (OCR)

Use to Scan: Business letters, contracts, memos, and other documents that you want to edit.

Bit Depth: 1 Bit

Resolution: 300 dpi

Description: Enhances the use of OCR software for converting image text to editable text. Provides higher quality and creates larger files than the Faxing, Filing, or Copying scan setting.

Filing Business Cards

Use to Scan: Business cards and other smaller documents with small or fine text.

Bit Depth: 1 Bit

Resolution: 400 dpi

Description: Provides the best setting for cards linked to other applications, such as a contact database. Provides the highest quality text setting.

Storing Photos

Use to Scan: Pages with many graphics, or mixed graphics and text, line art, or photos that require a quick scan.

Bit Depth: 8 Bit

Resolution: 100 dpi

Description: Provides the ideal setting for image editing, desktop publishing, and high-quality output. Results in a slower scan time and a larger file size.

Custom

Use to Scan: Any image

Bit Depth: Variable

Resolution: Variable

Imaging Modes: Text or Photo/Graphics

Description: Enables you to set the resolution, bit depth, and imaging mode manually.


About Bit Depth and Resolution
 Related Topics

About Bit Depth and Resolution

The following information can help you when choosing a scan setting.

Bit depth refers to the number of bits PaperPort uses to recreate the paper image on the screen. The greater the bit depth, the more colors and shades of gray that are possible in the image.

1 bit produces a black-and-white image that is best for letters and articles.

4 bit provides up to 16 colors or shades of gray.

8 bit produces an image that can have up to 256 shades of gray or colors.

When you scan a color or grayscale image, the scanner reproduces the image's colors and grayscale, based on the bit depth setting. PaperPort converts scanned color images to the appropriate shades of gray.

Resolution refers to the sharpness of the image and is measured in dpi. The higher the dpi, the greater the image's resolution. But as resolution increases, so does file size and the length of time to scan an item. Therefore, use the higher dpi settings only when necessary.

Imaging modes refers to two custom modes: Photo/Graphics and Text. The Text mode performs thresholding, which shows fewer details than error diffusion and results in a black-and-white image. Some printers can print this mode better than other printers. The Photo/Graphics mode performs error diffusion, resulting in shades of gray in an image. Images scanned with error diffusion often look better on the screen, and when the images are printed, create a photographic look. However, not all printers can take advantage of this option.


About Scan Settings

Selecting the proper scan settings before scanning provides the best results for a scanned image.

PaperPort has predefined scan settings that work best for most common scans. For example, if you plan to fax an item, select the Faxing, Filing, or Copying scan setting. If you want to customize your own settings, such as bit depth and resolution, you can select the Custom option.

If you change the bit depth, resolution, or name of any scan setting, the original settings are not lost. You can click the Restore Defaults button in the Scan Settings tab to reset the scan settings to the original settings. For example, if you changed File Business Card from 1 bit, 400 dpi to 1 bit, 200 dpi, click the Restore Defaults button to reset File Business Card to the default setting of 1 bit, 400 dpi.


Displaying Scan Settings Before Scanning
 Overview  [image] Related Topics

To display scan settings before scanning:

To display the Scan Settings dialog box before scanning, press the button on the scanner.

or

Start the PaperPort software, and click the Settings button on the Command Bar.


Selecting Scan Settings
 Overview  [image] Related Topics

To select a scan setting:

1.	From the Edit menu, choose Preferences, and then click the Scan Settings tab in the PaperPort Preferences dialog box.

or

 Click the Settings button on the Command Bar.

 The Scan Settings appear.

2.	Select the scan setting that you want.

3.	Click OK.

NOTE

If you want to see the bit depth and resolution for a scan setting, click the Advanced Settings button in the Scan Settings. You can use the Custom option to create your own scan setting and select its options.


Customizing the Scan Settings
 Overview  [image] Related Topics

To customize the scan settings:

1.	From the Edit menu, choose Preferences, and then click the Scan Settings tab in the PaperPort Preferences dialog box.

or

 Click the Settings button on the Command Bar.

 The Scan Settings appear.

2.	Select Custom in the Scan Page For options.

3.	Click the Advanced Settings button.

 The Advanced Settings dialog box appears.

4.	Select the Bit Depth, Resolution, and Imaging Modes options you want.

5.	Click OK.

The Scan Settings dialog box reappears.

6.	Click OK.


Restoring the Default Scan Settings
 Overview  [image] Related Topics

To restore the default scan settings:

1.	From the Edit menu, choose Preferences, and then click the Scan Settings tab in the PaperPort Preferences dialog box.

or

 Click the Settings button on the Command Bar.

 The Scan Settings appear.

2.	Click the Restore Defaults button.


Changing the Name of a Scan Setting
 Overview  [image] Related Topics

To change the name of a scan setting:

1.	From the Edit menu, choose Preferences, and then click the Scan Settings tab in the PaperPort Preferences dialog box.

or

 Click the Settings button on the Command Bar.

 The Scan Settings appear.

2.	Select the scan setting option with the name you want to change, such as Editing Text (OCR).

3.	Click the Advanced Settings button.

The Advanced Settings dialog box appears.

4.	Select the setting name in the Name text box.

5.	Type the new name.

6.	Click OK.

The Scan Settings reappear. The name you typed is now displayed in this dialog box.

NOTE

To restore the original scan settings name, click the Restore Defaults button. You can also click this button if you change the bit depth or resolution on any scan setting and want to restore the original default settings.


About Scanning an Item

Scanning is the process of feeding an item into your scanner, which places it in either Desktop View or Page View.

Before you scan an item, you may have to adjust the paper return on the scanner. For example, you would adjust the paper return before scanning a business card or photo.

The scanner can scan various types of items; however, you should not scan anything that can damage or get stuck in the feed mechanism, including items containing:

Paper sticky notes

Glue, white-out, or wet ink

Staples or paper clips


Scanning an Item
 Overview  [image] Related Topics

To scan an item:

1.	Adjust the paper return for the type of item you are scanning.

2.	Insert the item, face up, into the front slot of the scanner.

If you are scanning a small item, such as a business card, insert it near the center of the slot.

After you insert the item, the PaperPort application starts automatically and displays an image of the item as it is being scanned.

The newly scanned item appears on the PaperPort Desktop.

NOTE

The scanner does not have an on and off button. To turn on the scanner, simply insert the item you want to scan.


Backing a Page Out of the Scanner
 Overview  [image] Related Topics

To back a page out of the scanner:

To back a page out of the scanner, press the PaperPort button on the scanner. You can do this if the paper becomes jammed or if you want to cancel a scan for another reason.


About the Paper Return

The position of the paper return on the scanner determines the paper return path. You can return the item toward you (appropriate for lighter-weight paper) or pass the item straight through (appropriate for heavier paper, such as business cards).

Make sure the paper return is rotated fully, so that the setting marker aligns with the arrow. If the arrow and marker are not aligned, the paper will be fed through and will back out when you try to insert it.


Adjusting the Paper Return
 Overview  [image] Related Topics

To adjust the paper return:

To set the paper return to feed the item back toward you, align the U-shaped marker with the arrow.

To set the paper return to scan an item straight through, align the straight-dashed marker with the arrow.


About Changing the Brightness

Sometimes an image is scanned with the brightness too light or too dark. Changing the brightness is similar to changing the setting on a photocopy machine to make the image lighter or darker.

Changing the brightness does not affect items already scanned into PaperPort.


Changing Brightness
 Overview  [image] Related Topics

To change the scan brightness:

1.	From the Edit menu, choose Preferences, and then click the Scan Settings tab in the PaperPort Preferences dialog box.

or

 Click the Settings button on the Command Bar.

 The Scan Settings appear.

2.	Drag the Brightness slider.

3.	Click OK.


About Trimming Black Edges While Scanning

If you insert an item into the scanner that is narrower than 8-1/2 inches (21.6 cm) wide or that has torn edges, PaperPort can automatically remove the black edges and fill them with white if you select the Trim option in the Scan Settings dialog box.

If you are scanning an item with black edges that you want to be included in the scan, do not use the option to trim the black border. The Trim option is selected by default.


Trimming Black Edges Automatically While Scanning
 Overview  [image] Related Topics

To automatically trim black edges when you scan:

1.	From the Edit menu, choose Preferences, and then click the Scan Settings tab in the PaperPort Preferences dialog box.

or

 Click the Settings button on the Command Bar.

 The Scan Settings dialog box appears.

2.	Select the Trim option if it is not selected.

3.	Click OK.


About Straightening a Page While Scanning

If you inadvertently insert an item into the scanner at an angle, the PaperPort software can automatically straighten the item as it is scanned. PaperPort straightens the item if the Straighten option is selected in the Scan Settings.

NOTE

After scanning an item, you can use the Straighten Image command or the Straighten Page tool to correct this problem.


Straightening a Page Automatically While Scanning
 Overview  [image] Related Topics

To automatically straighten pages before you scan:

1.	From the Edit menu, choose Preferences, and then click the Scan Settings tab in the PaperPort Preferences dialog box.

or

 Click the Settings button on the Command Bar.

 The Scan Settings appear.

2.	Select the Straighten option if it is not selected.

3.	Click OK.


About Changing the COM Port

Change the COM port setting if:

You have plugged the scanner into a new port.

The COM port initially assigned to the scanner is defective or is not operating properly.

Otherwise, you do not need to change the COM port.


Changing the COM Port
 Overview  [image] Related Topics

To change the COM port for the scanner:

1.	From the Edit menu, choose Preferences, and then click the Scanner Setup tab in the PaperPort Preferences dialog box.

 The Scanner Setup preferences dialog box appears.

2.	Click the Setup button.

 The Scanner Setup preferences appear.

3.	Choose a new COM port from the Port drop-down list.

4.	Click OK.

A message tells you to restart Windows for the changes to take effect.

5.	Click OK.


About Calibrating the Scanner

Calibrating the scanner fine-tunes the amounts of black and white that appear on the scanned image. If you calibrated the scanner during the installation process, you may not need to calibrate it again.

You may need to calibrate the scanner if you:

Notice that scanned items have black or white lines running through them.

Receive a message telling you that the scanner needs to be calibrated.

Connect the scanner to another computer where the PaperPort software is already installed.

Install and use one scanner on the computer, and then connect a different scanner to the computer.


Calibrating the Scanner
 Overview  [image] Related Topics

To calibrate the scanner:

1.	Cut or fold a blank, white piece of paper so that it is 9 inches (22.9 cm) wide and at least 6 inches (15.2 cm) long.

2.	From the Edit menu, choose Preferences, and then click the Scanner Setup tab in the PaperPort Preferences dialog box.

 The Scanner Setup preferences dialog box appears.

3.	Click the Calibration button.

 The calibration message appears, asking you to insert the paper to begin calibrating the scanner.

4.	Insert the 9-inch (22.9 cm) edge of the paper into the scanner.

A message tells you when the calibration process is complete.


About Cleaning the Scan Mechanism

If you scan items that have excessive amounts of dirt or dust, the scanner can get dirty. Occasionally, you should clean the scan mechanism by using a paper-cleaner page that is commonly used for cleaning copy and fax machines. Paper-cleaner pages are available from most office supply stores.


Cleaning the Scan Mechanism
 Overview  [image] Related Topics

To clean the scan mechanism:

1.	Have a good-quality paper-cleaner page ready to use.

2.	Follow the instructions in the paper-cleaner kit, and insert the paper-cleaner page into the scanner to clean its scan mechanism.


About Specifying a Default Folder If PaperPort Is Not Running

When PaperPort is not running and you scan an item, the item goes onto the PaperPort Desktop unless you specify the Startup Fold for Scans. Within the Scan Settings, you can select a default folder where newly scanned items are stored if PaperPort is not running. This way you can quickly find these scanned items.

You can quickly find newly scanned items when PaperPort is not running by specifying the startup folder. To make sure the items are stored to a particular folder, you can select the startup folder in the PaperPort Preferences.

You might create a folder for new items called New Items. Later, you can move the items to the appropriate folder on the PaperPort Desktop.

NOTE

If you scan an item and PaperPort is running, PaperPort stores the item into the currently open folder or places it onto the PaperPort Desktop.


Specifying the Default Folder for Scanned Items if PaperPort is Not Running
 Overview  [image] Related Topics

To specify the default folder for scanned items if PaperPort is not running:

1.	 Click the Settings button on the Command Bar.

 The Scan Settings appear.

2.	Select Startup Folder for Scans.

3.	Click the Folder icon below Startup Folder for Scans.

 The Store In PaperPort Folder dialog box appears.

4.	Select a folder.

5.	Click OK.

The name of the folder appears next to \PaperPort Desktop.

6.	Click OK.


PaperPort Preferences Dialog Box, Scan Settings Tab
 Related Topics

PaperPort Preferences Dialog Box, Scan Settings Tab

Use the Scan Settings dialog box to change the scan settings before scanning, improve scanned pages, and change the brightness.

Click an area of the dialog box for more information.

Dialog Box Options

Desktop

Import/Export

Scanner Setup

Startup Folder for Scans

Scan Page For

Faxing, Filing, or Copying

Editing Text (OCR)

Filing Business Cards

Storing Photos

Custom

Straighten

Trim

SharpPage

Brightness

Advanced Settings

Restore Defaults


Import/Export

Click this tab to display the Import/Export tab of the PaperPort Preferences dialog box, where you can control how OLE objects are inserted in a container application and to set the amount of JPEG compression when exporting color and grayscale images.


Scanner Setup

Click this tab to display the Scanner Setup tab of the PaperPort Preferences dialog box, where you can configure or calibrate the scanner.


Scan Settings

Click this tab to display the Scan Settings tab of the PaperPort Preferences dialog box, where you change the scan settings before scanning, improve scanned pages, and change the brightness.


Desktop

Click this tab to display the Desktop tab of the PaperPort Preferences dialog box, where you can control how the PaperPort Desktop looks, turn on or off the content indexing feature, and select the startup view.


Startup Folder for Scans

Select this option to specify the name of the PaperPort folder where scanned items are automatically stored.


Scan Page For

Select the scan setting that you want.


Faxing, Filing, or Copying

Used to Scan: Newspaper and magazine articles, receipts, forms, and other text items.

Bit Depth: 1 Bit (black and white)

Resolution: 200 dpi

Description: Provides the fastest scan time and smallest file size. PaperPort's default setting. This is the best setting if you want to fax, file, or copy the scanned item.


Editing Text (OCR)

Used to Scan: Business letters, contracts, memos, and other documents that you want to edit.

Bit Depth: 1 Bit

Resolution: 300 dpi

Description: Enhances the use of OCR software for converting image text to editable text. Provides higher quality and creates larger files than the Faxing, Filing, or Copying scan setting.


Filing Business Cards

Used to Scan: Business cards and other smaller documents with small or fine text.

Bit Depth: 1 Bit

Resolution: 400 dpi

Description: Provides the best setting for cards linked to other applications, such as a contact database. Provides the highest quality text setting.


Storing Photos

Used to Scan: Pages with many graphics, or mixed graphics and text, line art, or photos that require a quick scan.

Bit Depth: 8 Bit

Resolution: 100 dpi

Description: Provides the ideal setting for image editing, desktop publishing, and high-quality output. Results in slower scan time and a larger file size.


Custom

Used to Scan: Any image

Bit Depth: Variable

Resolution: Variable

Imaging Modes: Text or Photo/Graphics

Description: Allows you to set the resolution, bit depth, and imaging mode manually.


Straighten

Select this option to work with any item that has squared edges, which includes most business items. If you insert the page at a sharp angle, Straighten cannot always straighten the image. When this option is selected, scanning speed is slower.


Trim

Select this option to remove the black border when you scan a page that is less than 8 1/2 inches (22 cm) wide.


SharpPage

Select this option to turn on Visioneer's exclusive SharpPage technology. SharpPage automatically selects the appropriate setting for the item being scanned, causing all of the text and image details to show up more vividly.


Brightness

Drag the slider to set the relative brightness for scanning, as you would for a copy machine.


Advanced Settings

Click this button to view the bit depth, resolution, and imaging mode for a scan setting or to customize the scan settings.


Restore Defaults

Click this button to display the default settings in this dialog box.


Store in PaperPort Folder Dialog Box
 Related Topics

Store in PaperPort Folder Dialog Box

Use the Store in PaperPort Folder dialog box to select the folder that PaperPort uses for storing newly scanned items.

Click an area of the dialog box for more information.

Dialog Box Options

Select a Folder


Select a Folder

Displays a list of available folders on the PaperPort Desktop. If you don't select a folder, PaperPort Desktop appears in the Startup Folders for Scans option.


PaperPort Preferences Dialog Box, Scanner Setup Tab
 Related Topics

PaperPort Preferences Dialog Box, Scanner Setup Tab

Use the Scanner Setup preferences where you configure or calibrate the scanner.

Click an area of the dialog box for more information.

Dialog Box Options

Desktop

Import/Export

Scan Settings

Calibration

Setup


Calibration

Click this button if you want to calibrate your scanner. You should calibrate your scanner if the scans have poor quality or if a message tells you to calibrate.


Setup

Click this button to change the COM port, to temporarily disable the scanner, or to reconnect the scanner.


Scanner Setup Dialog Box
 Related Topics

Scanner Setup Dialog Box

Use the Scanner Setup dialog box to change the COM port or paper insertion delay setting, to temporarily disable the scanner, and to configure other hardware settings.

Click an area of the dialog box for more information.

Dialog Box Options

Port Type

Port

Paper Insertion Delay

Detect Paper Edge

Temporarily Disable PaperPort

Enable Scanner Auto-Search

Disable Scanner Not Found Warning

Find Scanner

Calibration


Port Type

Shows whether the scanner is connected to a serial or parallel port.


Port

Identifies the port where the Scanner is connected. To select another port, choose it from the drop-down list.


Paper Insertion Delay

Specifies the amount of time the scanner waits after you insert a page until the feed motor actually starts. Choose the number of seconds to increase or decrease the delay.


Detect Paper Edge

Detects when an item is too close to either side of the feed slot, and automatically ejects the item to prevent it from being damaged.


Temporarily Disable Scanner

Turns off the connection between the scanner and the PaperPort application. To turn the connection back on, deselect this option.


Enable Scanner Auto-Search

Searches your computer when Windows starts to confirm that the scanner is connected.


Disable Scanner Not Found Warning

Prevents the display of a warning message when the scanner is not connected to your computer. If this option is deselected and you disconnect the scanner, a warning message appears each time you start Windows.


Find Scanner

Click this button to display the port and port type to which the scanner is connected.


Calibration

Click this button to display the calibration message. The calibration message explains how to calibrate the scanner and waits for you to follow the instructions.


Calibration Dialog Box
 Related Topics

Calibration Dialog Box

Use the Calibration dialog box to start calibrating your scanner.

Click an area of the dialog box for more information.

Dialog Box Options

Cancel


Cancel

Click this button only if you want to close the calibration message and stop the calibration process; otherwise, follow the instructions in the dialog box.


Advanced Settings Dialog Box
 Related Topics

Advanced Settings Dialog Box

Use the Advanced Settings dialog box to view the bit depth, resolution, and imaging mode for a scan setting or to customize the scan settings.

Click an area of the dialog box for more information.

Dialog Box Options

Bit Depth

Resolution

Imaging Modes

Name


Bit Depth

Select a bit depth from those listed.


Resolution

Select a resolution from those listed.


Imaging Modes

Select Text for text, articles, business cards, and other text images. Select Photo/Graphics for photographs, drawings, and other graphics.


Name

Displays selected scan setting in the Scan Page For option.


OK

Click OK when you finish using the dialog box. The dialog box closes and the procedure executes.


Cancel

Click Cancel to close the dialog box without saving any settings or executing any procedure.


Glossary

Click keys for more entries

A

annotation

Annotation Tool Bar

Arrow tool

ASCII

B

bit depth

BMP file

C

calibrate

Clipboard

collapse

Command Bar

COM port

container application

crop

crosshair

cursor

D

DCX file

Desktop View

dpi (dots per inch)

drag

E

e-mail

expand

export

F

fax

file format

folder

freehand

G

GIF file

grayscale

H

handles

highlight

HTML

I

imaging mode

import

invert

item

J

JPEG file

K

L

line

link

Link Bar

link icon

linked application

M

mark-up

MAX file

Microsoft Exchange

N

note

O

OCR

OLE

P

page

page markers

Page Navigator

Page View

Pan tool

paper return

PaperPort Desktop

PaperPort Viewer

PCX file

per-page title

pointer (mouse)

pointer tool

Q

QuickSend List

R

resolution

rotate

S

scan

scan setting

scanner

search criteria

Selection tool

SharpPage

shortcut menu

stack

status bar

sticky note

Straighten Page Tool

summary information

T

thumbnail

TIFF

TWAIN

U

unstack

V

W

X

Y

Z

zoom in

zoom out


annotation

A word, a note, a mark, or highlighting that you add electronically in Page View to a PaperPort item.


Annotation Tool Bar

A group of icons that represent the tools used to add annotations to a PaperPort item. The Annotation Tool Bar is available only in Page View.


Arrow tool

An Annotation tool for drawing straight lines, with or without arrowheads, to point to specific items or text.


ASCII

American Standard Code for Information Interchange. A standard code used to facilitate the interchange of data among various types of data communications software.


bit depth

The number of bits used to process scanned images. The greater the number of bits, the more colors or levels of gray that can be used to display the image.


BMP file

A Microsoft Windows bitmap file. A bitmap file defines an image (such as the image of a scanned page) as a pattern of dots (pixels). You can save PaperPort items in this format.


calibrate

To adjust the PaperPort scanner so that it produces the cleanest possible image when you scan.


Clipboard

A temporary storage area that all Windows applications share. It is used to cut, copy, and paste information within an application or from one application to another.


collapse

To reduce a sticky note to an icon.


COM port

A serial port on the back of your computer where you plug in the scanner.


Command Bar

A group of buttons on the PaperPort Desktop that are shortcuts for commands available in the PaperPort menus.


container application

An application into which an OLE object is inserted. That application contains the object.


crop

To remove part of an image in Page View. The portion of the image that is selected remains, while the portion that is not selected is removed.


crosshair

A cursor in the shape of a plus sign (+). This cursor appears when you use certain Annotation tools.


cursor

See pointer.


DCX file

A multipage PCX file. This is one of the formats in which you can save a PaperPort item.


Desktop View

The overall view of PaperPort items displayed as thumbnails (small graphic representations).


dpi (dots per inch)

A measure of image resolution.


drag

To click a screen item and move the mouse while keeping the mouse button pressed, causing the screen item to move with the cursor.


e-mail

Electronic mail, a type of software you can use to electronically transmit items over a communications network.


expand

To restore a collapsed sticky note (represented as a sticky note icon) to its original size.


export

The process of saving a PaperPort file in a different file format that can be opened in other applications.


fax

Electronic facsimile, the electronic encoding of a printed page, and the transmission of the electronic page over a telephone line. PaperPort can send items to electronic fax applications, which require a modem and fax software.


file format

The way that the contents of a file are structured by an application or group of applications.


folder

A personal area for filing and organizing scanned items.


freehand

A circle or any shape you can draw on a PaperPort page by using the Freehand tool.


GIF file

Graphics Interchange Format, an image format used by CompuServe. You can export a PaperPort item in this format.


grayscale

Shades of gray that represent light and dark portions of an image. Color images can also be converted to grayscale, where colors are represented by various shades of gray.


handles

The small squares at the corners of a selected annotation that you click and drag to resize the annotation, or on the sides and corners of a selection box to resize it.


highlight

A rectangle marking an area of a PaperPort page for emphasis, like the markings you make with a highlighter marker on paper.


HTML

HyperText Markup Language. The language used to create, manage, and display interactive screens of text, graphics, and multimedia on the World Wide Web (WWW).


imaging mode

The dithering of an image as it is scanned. The PaperPort scanner supports two imaging modes: Photo/Graphics and Text.


import

To open a file created in a different application so that it becomes a PaperPort item.


invert

To reverse an image from black on white to white on black.


item

A page or a stack of pages on the PaperPort Desktop.


JPEG file

Joint Photographic Experts Group, an international standard for compressing digital photographic images.


line

A straight line annotation created with the Arrow tool.


link

A connection to an application or device that you can use to send information from PaperPort to other applications, such as e-mail, fax, and OCR software.


Link Bar

The icons at the bottom of the PaperPort Desktop that provide links to your printer, fax, e-mail, and OCR software, as well as other installed, supported applications.


link icon

An icon representing a link to another application that PaperPort supports. Examples are a fax application, OCR application, or printer. The Link Bar on the PaperPort Desktop displays the currently available link icons. You can hide or display the link icons by changing the link preferences.


linked application

An application installed on your computer that you can use with PaperPort. For example, you can use OCR software to translate a PaperPort item into text.


mark-up

An annotation containing one line of text, often used for adding text to preprinted forms scanned into PaperPort. You can search for words in a mark-up by using the Find Annotation command.


MAX file

The extension that PaperPort places on a file that was previously saved in PaperPort for Windows or PaperPort for Macintosh.


Microsoft Exchange

A communications application is shipped with Windows 95. You can use the universal Inbox to send and receive electronic mail (e-mail) as well as organize, access, and share all types of information, including faxes and items from online services.


note

See sticky note.


OCR

Optical character recognition, the technology of translating characters in a graphic image of a printed page into machine-readable characters that you can edit using a word processing program.


OLE

Object linking and embedding, an industry-standard method for inserting an object into a document. The object retains a connection, or link, with its original application so that double-clicking the object in the document opens the object's original application.


page

One-page item or one page of a stack.


page markers

The elevated vertical lines on the PaperPort scanner that act as guides to inserting a page.


Page Navigator

The buttons you click in Desktop View to move from page to page in a stack or to go to a specific page.


Page View

A close-up view of one page in which you can read and annotate the page.


Pan tool

An Annotation tool for quickly scrolling an item in Page View.


paper return

The sliding top on the PaperPort scanner that you adjust to send scanned pages either straight through or back toward you when scanning.


PaperPort Desktop

The area of the PaperPort application window that displays the thumbnails of items currently on the PaperPort Desktop. See Desktop View.


PaperPort Viewer

An application that enables those who do not own PaperPort to view and print PaperPort items.


PCX file

A graphics file format used by many popular paint programs, such as PC Paintbrush. You can export a PaperPort item into this file format.


per-page title

The title of a page in a stack. A stack can have a title, such as Fund Receipts, and then you can title the page in a stack, such as Index Fund.


pointer (mouse)

The small, on-screen image (usually an arrow) that moves according to the movements you make with your mouse.


Pointer tool

An Annotation tool for selecting an annotation.


QuickSend List

Displays user names you select from your Microsoft Exchange Address Book. You can use this list to send information, such as e-mail messages, from PaperPort.


resolution

The sharpness of an image, measured in dots per inch (dpi). The higher the dpi, the greater the resolution.


rotate

To move an image in recurring positions. You can rotate an image right or left or flip it 180 degrees.


scan

To convert a printed page into a bitmapped image or file with the use of a scanner.


scan setting

A setting you can select that determines the speed of the scan; the file size of the scanned image; and the resolution, bit depth, and imaging mode.


scanner

A device, such as the PaperPort scanner, that converts a printed image or document into a bitmapped computer screen image or file.


search criteria

Information you enter and then use to find items in PaperPort. Search criteria might be an item's title, annotation text, or the creator name.


Selection tool

An Annotation tool you use to select part of an item and cut or copy it to the Clipboard. You can also use this tool to crop an area of a page.


SharpPage

A scan mode designed exclusively for Visioneer PaperPort. SharpPage causes all of the text and image details to show up more vividly. SharpPage is available with certain scanning modes.


shortcut menu

A menu containing common commands that you can use on a PaperPort Desktop item, such as a link icon or a thumbnail. To display a shortcut menu, press the right mouse button when the cursor is positioned over the item.


stack

A PaperPort item that consists of two or more pages.


status bar

A line of text, located at the bottom of the PaperPort Desktop, that shows information about the item you are viewing (its title, the dots per inch at which it was scanned, its size, and the percentage of enlargement or reduction of the page), or that describes the current command or action.


sticky note

An annotation that is a multiline, resizable note. Similar to a paper sticky note, it covers the item information beneath it. You can move a sticky note or collapse it to an icon. You can search for words in a sticky note by using the Find Annotation command.


Straighten Page tool

An Annotation tool that you use to draw a line, which PaperPort then uses to straighten a crooked page.


summary information

Information you enter about an item, and then can use to find an item on the PaperPort Desktop. For example, you can enter a title, creator, or keyword in the summary information.


thumbnail

A small graphic that represents an item on the PaperPort Desktop.


TIFF

Tag Image File Format, a file format that works well for storage and exchange between desktop publishing and graphic arts applications. TIFF also works well between different platforms, such as Microsoft Windows and Macintosh. PaperPort supports single-page and multipage TIFF.


TWAIN

An industry-standard method for scanners and software to get scanned images into documents. If you are using a TWAIN-compliant scanner or software, you can start it directly by clicking the Scan icon or by choosing the Acquire command.


unstack

To separate one or more pages from a stack and place them individually on the PaperPort Desktop.


zoom in

To make a page larger on the screen so that you can see more detail.


zoom out

To make a page smaller on the screen so that you have a broader view of that page.